NEXT SA MEETING
IS IN THE CAMPUS ACTIVITIES CENTER
STANDISH CONFERENCE ROOMS 3 & 4,
TUES 4:30 - 6 P.M.

About the Student Association

The Constitution of the Student Association of the
College of Saint Rose

This section is divided up into two parts:
The Constitution  and its By-Laws

The Constitution Index

• Preamble
• Article I -Definition
• Article II - Name
• Article III - Governance
• Section 1 - Purpose of the Student Association
• Section 2 - Membership of The Student Association
• Section3 - Powers of The Student Association
• Section 4- Eligibility for Membership
• Section 5 - Election Procedures and Training
• Section6 - Duties of The Student Association
• Section 7 - Ethics Committee
• Section 8 - Removal of an Association Member
• Section 9 - Appeal Process
• Section 10 - Meeting of The Student Association
• Section 11 - Advisor
• Section 12 - Committees
• Section 13 - Budget and Grant Committee
• Section 14 - Vacancies
• Article IV - Anti-Hazing
• Article V - Amendments
• Article VI - Ratification

Preamble
We, the students of The College of Saint Rose, in order to establish and protect our rights and responsibilities as students, to promote the unity and effectiveness of the Student Body, to voice our opinions in the governance of The College, and to promote the independence and general welfare of the entire student community and The College as a whole, do ordain and establish this Constitution of The Student Association of The College of Saint Rose.

Article I - Definition
The Student Body shall consist of all who have paid the established Student Activity Fee per academic session.

Article II - Name
The student governing organization of The Student Body of The College of Saint Rose shall be called The Student Association of The College of Saint Rose.

Article III - Governance

Section 14 - Vacancies

Article IV - Anti-Hazing
The Student Association, as well as all student groups granted permanent or temporary recognition from The Student Association and/or The College, agrees to support and operate within the existing New York State Anti-Hazing Legislation and College regulations. These regulations prohibit and action or situation which recklessly or intentionally endangers mental or physical health or involves the forced consumption of alcohol or other drugs for the purpose of initiation into or affiliation with any organization. Violators of these regulations will be subject to appropriate action, including possible recession of permission to operate on campus, or suspension or termination of recognition status.

Article V - Amendments
An amendment to this Constitution may be proposed at any regular meeting of The Student Association. Action on the proposed change shall take place at the next meeting of The Student Association. A vote of two-thirds (2/3) of the current members of The Student Association is required for a By-Law to be adopted. No By-Law shall contradict any clause of this Constitution.

Article VI - Ratification
This Constitution shall become operational immediately following its approval by two-thirds (2/3) vote of The Student Association, majority approval of those present at a special meeting of The Student Body called for consideration of this Constitution, and approval of the President and The Board of Trustees of The College of Saint Rose. All previous constitutions will become null and void.

Ratified; February 14, 1997

index

The By-Laws of The Student Association

Constitution

By-Law Index
By-Law #1 - This By-Law lays down the budgetary guidelines and policies of The Student Association. This By-Law was revised and passed on November 5, 1997.

By-Law #2 - This By-Law defines the Election Rules and Regulations of The Student Association. This By-Law was revised by the By-Laws Committee of the 1984-1985 Student Association. It is referred to in Article II, Section 6, Paragraph 3 of The College of Saint Rose Constitution. Revised again by the 1992-1993 Student Association. Revised again by the 1995-1996 Student Association.

By-Law #3 - This By-Law is broken into two parts. (This was an action of the By-Laws Committee of the 1985-1986 Association)

By-Law #3a - This By-Law is the job description of the Association Representatives and the Executive Board. This By-Law is called for in Article III, section 7 (Executive Board), Paragraph B, Subparagraph 2 (Association Representative).

By-Law #3b - This By-Law was produced by a member of the Executive Board and passed by the 1985-1986 Student Association. It is inserted in By-Law #3 as it deals with office hours, an obvious responsibility of the Association Representative. (Section 7 of the Constitution deals with Duties and Powers of the Association.)

By-Law #4 - This By-Law was introduced and passed by the 1985-1986 Student Association. It is called for in Article III, Section 8, Paragraph 1 of The College of Saint Rose Constitution. It deals with the role of the Ethics Committee in dealing with Student Association sponsored groups.

By-Law #5 - This By-Law deals with the attendance of the Student Association members. It limits to two, the number of consecutive unexcused absences before an Association member will be recommended to the Ethics Committee for non-feasance. The closest reference to this is found in Article III, Section 2 of The Student Association Constitution.

By-Law #6 - This By-Law deals with the conduct of The Student Association meetings. Basically, it is highlighted in Robert's Rules. This By-Law is called for in Article III, Section 2, Paragraph A of The Student Association Constitution.

By-Law #7 - This By-Law defines the Standing Committees of the Student Association. it is called in Article III, Section 13, Paragraph A of The Student Association Constitution.

By-Law #8 - This By-Law was passed by the Student Association of 1984-1985. It deals with appointing non-Association members to College-Wide Committees when there are no qualified Association members. (At current there is no section in the Constitution.)

By-Law #9 - This By-Law was created to establish the Grant Committee, which is currently part of the Budget and Grant Committee.

By-Law #1 Financial Control

I. Internal Control

1. The Student Association shall keep its checking and savings accounts in a local commercial/savings bank.
2. Duties of the Vice President for Finance
   
   It is the duty of the Vice President for Finance to issue checks, make deposits, and keep a ledger to record every transaction, and to:
   
   • provide the Student Association with quarterly budget reports
     
   • transmit to the College Office of Financial Services a complete check register
     
   • keep the records of financial activity for every Student Association club/organization noting all transactions and running balances of all budget line-items
     
   • maintain the general ledger and keep blank checks in a secure place within the Student Association office.
     
3. In the case of the constitutional and legal inability of the Vice President of Finance to perform that office, the same shall devolve on the Student Association President who shall perform all the duties and powers, thereof.
   
4. All other Student Association Vice Presidents shall keep records of their respective clubs'/organizations' budget activity. Running balances of their respective clubs' budgets must be maintained, as well as a record of all their financial transactions.
   
5. The Dean of Student Affairs and the Student Association President shall have full powers to review all financial records and bank statements. In addition, the College Office of Financial Services may make periodic inspections of all the files, in conjunction with the Associate Dean of Student Affairs, the Dean of Student Affairs, the Student Association President, and the Vice President for Finance.
   
6. Access to the Student Association checks and ledger shall be limited to the Dean of Student Affairs, the Associate Dean of Student Affairs, the Student Association President, the Vice President for Finance, and the Independent Accountant. The Dean and Associate Dean of Student Affairs, and the Student Association President and Vice President for Finance alone shall possess any keys, combinations, or passwords to this access.
   

II. Independent Accountant

1. The Student Association shall hire an external, Independent Accountant who shall inspect the accuracy of all the records kept by the Vice President for Finance, and shall see to it that all Student Association constitutional and legal regulations are properly followed. The Independent Accountant shall perform a general inspection for this purpose at least once every month.
   

III. Auditing Protocol

1. There shall be two series of financial audits conducted for the Student Association:

a. An annual fiscal audit shall be conducted by an external, independent auditing firm, to be selected by the Student Association.

b. An audit shall be conducted once a year by the Dean and the Associate Dean of Student Services, with the Student Association Independent Accountant, and a representative from the Office of Financial Service may be invited to participate.


2. All audit reports conducted on the Student Association shall be transmitted to the Executive Board and open to the review of the Student Association.
   
3. All financial records shall be maintained for at least seven (7) years.
   
4. The aforementioned financial records in #3 from all fiscal years, excluding the current fiscal year, shall be kept in boxes marked by their respective fiscal year.
   

IV. Checking Procedures

1. Checks are to be issued in order of the check numbers. All checks require at least two signatures to be issued: that of either the Vice President for Finance or the Student Association President, and either the Associate Dean of Student Affairs or the Dean of Student Affairs.
   
2. Check Request Forms
   Checks are to be issued only if a check request from has been properly filled out and is accompanied by a receipt, bill, invoice, quote or written statement from the appropriate Student Association Vice President. Each check request form needs four signatures, that of the:

   a. executive officer of the club
   b. appropriate Student Association Vice President who oversees the club
   c. Vice President for Finance or the Student Association President
   d. Dean of Student Affairs or of the Associate Dean of Student Affairs
   

The appropriate Student Association Vice President shall have the emergency power to process a check request for any of their respective clubs/organizations without the signature of the executive officer of that club/organization.

Each check request must include the following:

a. the name of the club/organization
b. the name of the person making the request & their title
c. the party the check is payable to (payee)
d. the appropriate amount the check is to be made for
e. the budget line from which the money is to be paid out of
f. the mailing address of the payee, if applicable
g. the payee's Social Security number if the payee is a performer or provides any such service (i.e. - deejays, comedians, etc.)


1. Between the last scheduled day of any academic semester and the first scheduled day of the following academic semester, check request forms shall require only the signatures of either the Vice President for Finance or the Student Association President and either the Dean or the Associate Dean of Student Affairs. This protocol is necessary due to the absence of Student Association officers and club officials during the inter-semester recesses.
   
2. After a check is issued, each of the four parts of the check request form shall be filed as follows:

   White Copy - to the club
   Yellow Copy - to the appropriate Vice President
   Pink Copy - in check number order by Vice President for Finance
   Golden Copy - in discriminated club file by year with

   a. check stub
   b. photocopy of issued check
   c. any invoice, receipt, bill or quote
   *Photocopy - to the Associate Dean of Student Affairs
   

3. Bank statements and canceled checks shall be mailed to "The Office of the Associate Dean of Student Affairs of The College of Saint Rose."
   
4. Bank Statement Reconciliation
   The bank statements and ledger shall be reconciled monthly by the Vice President for Finance and the Independent Accountant. Copies of the bank reconciliation report shall be submitted to the Associate Dean of Student Affairs and the Student Association President, within two (2) weeks upon the arrival of the bank statement, excluding breaks in the academic calendar.
   
5. Transfer Requests Filing
   Transfer request forms shall be filed separately from check request forms; however, transfer request forms shall be distributed and filed according to the same protocol in place for check requests.
   

V. Deposit Procedures

1. Every deposit is to be accompanied by a three-part deposit ticket. Each deposit ticket needs two signatures: that of the Vice President for Finance and of either the Student Association President, or one of the appropriate Student Association Vice Presidents.
   
2. After depositing money into the bank, each of the three parts of the deposit ticket shall be filed as follows:

   1) White Copy - to respective club for filing

   2) Pink Copy - to discriminated club file by year

   3) Yellow Copy - to Vice President of club

   4) *Photocopy - filed by date in one folder with

   a. original receipt from the bank
   b. photocopy of the check(s) deposited, therein

   5) Photocopy - filed by date in 1 (one) folder and to Associate Dean of Student with photocopy of receipt.
   

3. Returned Checks Protocol
   Checks that are returned by the bank for reasons of insufficient funds should be reprocessed immediately for potential collection. The fee for all returned checks that are incapable of being deposited a second time, shall be paid out of the appropriate line-item of the fiscal budget of the Student Association club/organization seeking to deposit the check. This rule shall apply to the Student Association as well.
   

VI. Savings Account Regulation

1. The balance of all funds appropriated under the fiscal budgets of the Student Association and of its clubs/organizations which are left unspent at the close of the fiscal year, shall be transferred into the savings account of the Student Association at that time. This shall include the balance of all monies remaining in the Student Association checking account.
   
2. Any transfer of funds from the Student Association savings account to the checking account shall require a memorandum to be filed in the appropriate place within the deposit records of the Student Association including the following:

   a. date of transfer
   b. amount/purpose of funds transferred
   c. name/title of the officer making the transfer

VII. Amendment
The Student Association shall have the full power to amend and revise this By-Law of the Student Association.

Amended spring 1999

By-Law #2 Election Regulations

I. Election Committee

The members of the Election Committee shall adhere to strict non-partisan activity throughout their participation on the Committee, during the period from nominations through the confirmation of results and through any appeals that may occur.

Section I: Membership

A. Members of the Election Committee shall consist of three Student Association Representatives and two Student Association Vice Presidents, who are all appointed by the President. If there are not two eligible SA Vice Presidents to serve on the Election Committee, then Student Association Representatives will be appointed to fill the vacancie(s).

B. The President shall appoint a chairperson. The chairperson reports directly to the President.

C. No member of the Election Committee may be a candidate for any Student Association office.

D. The Student Association President cannot serve on the Committee.

E. The Associate Dean of Student Affairs will serve as a non-voting member of this Committee.

Section 2: Dismissal

A. Any malfeasance or any activity of partisan behavior by a member shall merit removal of said member from the Committee.

B. The chairperson will make necessary recommendations to the President in cases of dismissal.

C. The President shall make necessary dismissals of any member(s) of the Election Committee. This dismissal is temporary until the next scheduled Student Association Meeting, at which time this dismissal must be voted on by The Student Association. Notification of dismissal must be made directly by the President to the person(s) to be dismissed.

D. Final appeal in cases of dismissal shall be made to the Associate Dean of Student Affairs within 24 hours of notification, excluding weekends and breaks in the academic calendar.

E. The President will appoint another representative or officer to appropriately fill any vacant positions on the Election Committee.

II. General Election Procedures

1.Elections must take place at least three class weeks before the last day of regularly scheduled classes and before the student organization finalized budgets are approved. In the case of an appeal, the three class week time frame will be null and void.

2. To be eligible to vote, a student must be a registered student at The College of Saint Rose on the day of elections.

3. A nomination period of no more than two weeks shall be conducted to determine a student's eligibility for candidacy.

4. The campaign period shall be for no longer than 10 days, including weekends.

5. The election period shall last no longer than five days.

6. The announcement of results must be made within twenty-four hours of the time that voting ends.

7. Copies of the job descriptions for all positions, nomination rules and remunerations will be made readily available at the interest meetings and at the beginning of the nomination period.

8. If a student decides to run for any position in The Student Association after the last interest meeting, he or she may do so by registering with the Election Committee. This means submitting a written letter of intent to the chair of the Committee, before the first forum takes place during the campaign period. The student would be known as a "recognized write-in candidate," and all campaign and election regulations apply to him/her. However, the student's name will not appear on the ballot. A recognized write-in candidate must be a Saint Rose student for the upcoming academic year.

9. Campaign materials promoting an unrecognized write-in candidate may not be distributed on the College property. (An unrecognized write-in candidate is a person who has failed to submit a letter of intent within the given time period, as specified above.)

10. An unopposed candidate must receive votes from at least one-half of the total number of ballots cast in order to win the position he/she is seeking. This shall include write-in candidates. If that person does not receive at least one-half of the votes, he or she will not be eligible for appointment.

11. All opposed SA office candidates who receive the largest number of votes for the position they are seeking shall win the position. This shall include write-in candidates.

12. Referendums may be placed on the ballot only after being approved by the Student Association with a 2/3 vote.

III. Nomination Rules

All nomination rules and regulations will be adhered to. Any non-compliance will result in sanctions, which may include disqualification.

1. To be eligible to place himself or herself in nomination, a person must:

   A. Be a Saint Rose student for the upcoming academic year.

   B. Attend at least one election interest meeting. If extenuating circumstances occur, and a possible candidate cannot attend an interest meeting, arrangements must be made with the Election Committee chair for a separate meeting. This meeting must take place before the start of the petition process.

   C. Possess the required GPA of a Student Association Officer.

2. A student's eligibility for candidacy will be determined through a petition process. Only
   nomination forms and petition forms issued by the Election Committee will be valid. A person seeking nomination requires:

   A. President: 300 signatures of registered Saint Rose students

   B. Vice Presidents: 250 signatures of registered Saint Rose students

3. Students cannot collect signatures for more than one position.
   
4. A student seeking nomination is permitted to state his/her name, the position he/she is
   seeking nomination for, and the job requirements of that position.
   
5. A student seeking nomination in not allowed to hand out any campaign materials during
   the nomination period.
   
6. The same name may not appear on the same petition twice, but an individual may sign
   more than one petition.
   
7. All petitions will be validated by the Election Committee.

IV. Campaign Rules

All campaign rules will be adhered to. Any non-compliance will result in sanctions, which may include disqualification.

1. Campaign is defined as:

   A. vocalizing platforms, viewpoints, a person's cause and goals

   B. putting up or passing out posters and other campaign materials

C. handshaking and introducing oneself as a candidate

2. Any slanderous behavior is prohibited.

A. Slander is considered to be a false statement that damages the reputation or well being of any person and/or organization associated with The College of Saint Rose.

B. The Election Committee reserves the right to determine what constitutes slanderous behavior.

3. Any student who is affiliated with a particular campaign, who is found in violation of anyof these campaign rules will be referred to the SA Ethics Committee and receive sanctions from the Election Committee. The candidate(s) affiliated with the student(s) in violation of the election rules and regulations will be subject to sanctions, which may include disqualification from the elections under the rules stated in Article IV.
   
4. Campaigning may not begin before the close of the nomination period.
   
5. Forums will be held during the campaign period to allow the candidates the opportunity to express their platforms, viewpoints, causes, and goals. A question and answer period will follow. All candidates are required to participate in at least one forum.
   
6. All expenses and associated costs incurred as a result of a candidate's campaign are the
   responsibility of the candidate and will not be reimbursed by the Student Association.
   
7. Any members of the Student Association, excluding the Election Committee, may express
   their opinions. However, no member may use the name of the Student Association, or their officers in the support of that member's opinion.
   
8. Campaigning in the College newspaper is only permissible through the purchase of
   personal space by the candidate, at the discretion of the editor and the Election Committee Chairperson, when equal opportunity is given to all candidates. However, space limitations and deadlines must be taken into account. The editor of the College newspaper and the Election Committee Chairperson will announce whether or not space will be made available for purchase, for campaigning reasons, at least seven days before the campaigning period begins.
   
9. The College newspaper or any College publication may be employed as a vehicle for
   circulating personal attachments and inserts with the permission of the chair of the Election Committee and editor of the publication.
   
10. Use of any sound devices for campaigning is illegal. However, microphones provided by
    the Election Committee are permissible during forums.
    
11. All posters and campaign literature and materials hung and/or distributed must conform
    to Student Affairs poster policy and must be approved by a member of the Election
    Committee.
    
12. Written and vocal campaigning, by the candidate, is prohibited in classrooms.
    
13. Campaign materials cannot be posted in official College of Saint Rose offices.
    
14. The phone mail, for the use of forwarding a campaign message, is prohibited.
    
15. The use of paint or chalk, etc.. directly on any Saint Rose structure is prohibited.
    
16. During the Voting period, there is to be no campaigning, including soliciting and/or
    loitering within the voting area (see Article V, Section 3 at By-Law 2).
    
17. No further posters and/or written material (pamphlets, etc..) may be added or distributed
    after the close of the campaign period, which ends at 11:59 PM, the day before voting. All existing material, as of 8:00 AM, on the first day of voting will remain, except in the voting area (see Article V, Section 3).
    
18. Candidates who violate the election rules and regulations may be expelled from the
    election at the discretion of the Election Committee. Expulsion procedures are as follows:

    A. A complaint must be filed, in writing, with the Election Committee.

    B. There shall be a hearing with the Election Committee, where there shall be at least two witnesses to the violation, who are not candidates for office.

    C. Violations will be adjudicated by the Election Committee.

19. A candidate who has been expelled from the election will not be allowed to participate in the election as a write-in candidate (See Article VI for the grievance procedure.) and also will not be eligible for appointment.
    
20. Candidates will receive a copy of the election rules and regulations at the interest meetings. It is the responsibility of the candidate to obtain the rules and regulations. These regulations will also be made readily available throughout the election process.
    
21. Each candidate is responsible for removing all campaign materials within 72 hours after election results are announced. If materials are not removed there will be a $5 to $25 fine, as determined by the Election Committee, payable to The Student Association for every day that the materials stay posted.
    
22. Candidates are liable for any damages incurred from their campaign materials to Saint Rose property.
    
23. Fines will be paid by the end of the semester or a candidate will be subject to a Student Affairs hold on their account.

V. Voting Rules

1. Only voting machines and ballots provided by the Election Committee will be valid.
   
2. Voting will take place on the days designated. The Election Committee must post the voting hours and inform all eligible candidates at least five days prior to the beginning of the voting period. The voting booths must be open for a minimum of six hours on the days designated for voting.
   
3. Prior to 8:00 AM on the first day of voting, all campaign materials must be removed from the voting area(s). The voting area of the Campus Center is the lobby outside the Camelot Room, extending to the wall of the display cases. The voting area at Picotte Hall shall consist of thirty square feet around the voting table/machine(s). The voting area of Albertus Hall shall consist of thirty square feet around the voting table/machine on the second floor. The voting area of the Music Building shall consist of thirty square feet around the voting table/machine(s). The voting area of Brubacher Hall shall consist of thirty square feet around the voting table. The Election Committee will determine from the above areas where the actual voting will take place.
   
4. A voting chart displaying photographs of all candidates with a list of at least their name and the position the candidate is running for, will be displayed in the lobby area of the Campus Center, in one of the display cases near the Camelot Room. A "reduced" version of this chart will be placed in a prominent position in other designated voting areas.
   
5. Voters may vote for only one candidate in each officer position.
   
6. Each voter must show valid picture identification and be on the computer generated print-out of all registered Saint Rose students. Each voter will be recorded as having voted by those working the voting tables. Each voter must sign the computer registration list over or near his or her name. If there are any discrepancies with the list of registered students, a student must get express, written validation from the Registrar's Office, stating that they are a registered Saint Rose student.
   
7. Voter may not leave the voting area with any ballots. Such an action will render the ballot invalid.
   
8. Write-in votes must be cast using the candidate's name, as signed on their letter of intent to the Election Committee.
   
9. Voters need not vote for a ticket as an entity; that is, if they vote for one candidate on a ticket, they need not vote for all those candidates.
   
10. Voters will be informed of voting regulations (5), (6), (7), (8), and (9), at the time a student votes.
    
11. Votes should be counted at the end of the voting period, by the Election Committee, the Associate Dean of Student Affairs (or his/her designee), and any other people who must be approved by the Election Committee. The results of this election must be announced within twenty-four hours of the polls closing.
    
12. If a candidate so chooses, he/she may have a representative present while votes are being counted. Their role is only that of an observer.
    
13. All poll workers must be members of the Student Association or be trained by a member of the Election Committee, a Student Association Officer or an administrator.

VI. Grievance Procedure

1. The student or person involved must submit a written initial appeal, to the Election Committee, within twenty-four (24) hours, from the time of the incident or the announcement of voting results, excluding weekends or any breaks in the academic calendar.

   A. The Election Committee will then hold a hearing to review the complaint. The Committee has forty-eight (48) hours to render a decision.

   B. The student may appeal the decision of the Election Committee to the Associate Dean of Student Affairs (or his/her designee). He/She must make a decision within forty-eight (48) hours of receiving all appeals.

2. The Dean of Student Affairs shall be the final judge in all such cases that an appeal reaches him/her. He/She has the right to accept or reject any and all appeals. His/Her decision is final and may not be appealed. The Dean of Student Affairs shall render a decision within forty-eight (48) hours of receiving all appeals.
   
3. The student has twenty-four (24) hours to make each appeal following their initial appeal.
   
4. The Dean of Student Affairs reserves the right to intervene at any time during the appeal process.
   
5. Any written correspondences directed to the Election Committee chair, Associate Dean of Student Affairs, or the Dean of Student Affairs must be delivered either directly to the appropriate person or to the Student Affairs Office. This correspondence must be dated and signed upon receipt.
   
6. The Burden of Proof rests with the student during the time of appeal.
   
7. The student may provide names of witnesses to present evidence to support his/her case.
   
8. Voting will be postponed until a final decision is made regarding any appeals that deal directly with the voting rules.

Passed: March 1, 2001

By-Law #3 Job Descriptions/Office Hours

By-Law #3A – Job Description

• President
• Vice President for Financial Affairs
• Vice President for Academic Activities
• Vice President for Special Interest Groups
• Vice President for Communications
• Vice President for Social Activities
• Association Representative
• Advisor
• Secretary

By-Law #3B – Student Association Representative Office Hours

By-Law #3A – Job Descriptions
Below are listed the job descriptions for the officers of the Student Association who comprise the Executive Council. These officers receive remuneration for the disposal of their responsibilities. The amount of the remuneration is decided as part of the annual Student Association Budget process.

Job Descriptions

Title: President of The College of Saint Rose Student Association

Reports to: Dean of Student Services and Director of Student Life

Eligibility: A member of the Student Association Executive Board must have a cumulative average at of above a 2.75.

General Responsibilities:

1. Serve as the official spokesperson for The College of Saint Rose Student
   Association and all of its recognized groups.
2. Facilitate the growth and development of student life as deemed necessary and valuable for Saint Rose students.
3. Supervise and direct the efforts of the Vice Presidents and the student leadership in all student organizations recognized by the Student Association.
4. Serve as the official liaison between The College of Saint Rose Student Association and the faculty, staff, administration, Board of Trustees, and all community at large.

Specific Duties

1. Serve as chairperson of the Student Association Executive Board and meet
   meet weekly with the Executive Officers.
2. Serve as chairperson of the Student Association.
3. Produce, in conjunction with the Executive Board, the meeting agendas for both the Executive Board and Association meetings.
4. Make a report to the Association ar every meeting, on current developments and events in student government and in the college as a whole. Assure that the Student Association is presented with the facts.
5. Finalize the Student Association budget and produce the next year’s Student Association budget, in conjunction with the Executive Board.
6. Prepare, with the help of the Executive board Officers, an annual “State of the Student Association” report for release on campus to all students, faculty, and administration.
7. Meet regularly with the Director of Student Life and the Dean of Students to discuss progress, problems, and issues.
8. Meet with faculty/staff/administration representatives when necessary.
9. To attend all appropriate college functions, including but not limited to:
   • Orientation
   • Commencement
   • Family Weekend
   • Honors Convocation
     
10. Appoint members of the Student Association to fill vacancies of both the executive Board and Association Representatives with eh advice and consent of the Association by two-thirds vote of said body.
11. Appoint Association members to college wide committees.
12. Schedule meetings as necessary with the Vice President for Financial Affairs and Assistant Dean for Activities regarding financial status of the Student Association, expenditures, and other related matters.
13. Coordinate the Saint Rose Legal Services program.
14. Maintain a minimum of three office hours per week.

Student Association Duties:

1. Attend/participate in Student Association meetings
   
2. Provide report to the Association. This is to be entered into the minutes of the meetings
3. Interpret and uphold the Saint Rose Association constitution by-laws.
4. Assume all rights and privileges of the Association Representatives as guaranteed by the constitution.
5. Act as an ex-officio member of all Association committees.

Job Description

Title: Saint Rose Student Association Vice President for Financial Affairs

Reports to: President of the Saint Rose Student Association

Eligibility: A member of the Student Association Executive Board must have a cumulative average at or above a 2.75.

General Responsibilities

1. Maintain up-to-date Student Association financial records.
2. Administer all Student Association funds once received from the Director of Student Life.
3. Act as chairperson of the Student Association budget and Grant Committee.

Specific Duties

1. Write checks for all recognized Student Association clubs, sign them, and have them co-signed by the Director of Student Life or Dean of Students.
2. Balance the Student Association Account monthly.
3. Keep the ledger sheets for each organization up-to-date on a daily basis.
4. Make all necessary deposits and withdrawals and handle all other Student Association banking business.
5. Be available to any student who has financial questions relating tot eh Student Association accounts.
6. Send out semesterly statements to each Student Association recognized organization.
7. Provide monthly statement of Student Association accounts to the Director of Student Life and the Student association President.
8. Schedule meetings as necessary with the Director of Student Life and the Student Association President regarding financial status of the Student Association, expenditures, and other related matters.
9. Monitor and maintain the investment portfolio.
10. Coordinate and facilitate Spring Budget Hearings for all Student Association funded organizations.
11. Schedule, post, and maintain a minimum of three office hours per week.

Executive Board Duties

1. Assume President’s duties when asked to do so by the President or in case of an emergency.
2. Attend all Executive Board meetings.
3. Assist in preparing agendas of Association meetings.
4. Help the President in preparing the annual “State of the Student Association” report.
5. Meet with the faculty/staff/administration representatives when asked by the President.
6. Attend official functions of the college:
   
   • Orientation, Commencement, and special dinners
   • Other functions at request of the President (possible i.e. would be interviews with the student newspaper, meetings with alumni, college officials, etc…).

Student Association Duties

1. Attend/participate in Student Association meetings
2. Provide report to the Association. This is to be entered into the minutes of the
   meetings
3. Interpret and uphold the Saint Rose Association constitution by-laws.
4. Assume all rights and privileges of the Association Representatives as guaranteed by the constitution.
5. Act as an ex-officio member of all Association committees.

Job Description

Title: Saint Rose Student Association Vice President for Academic Activities

Reports to: President of the Student Association

Eligibility: A member of the Student Association Executive Board must have a cumulative average at or above 2.75.

General Responsibilities

1. Supervise and account for all special groups related to Academic interests,
   Including but limited to:
   • BOSS (Business Organization of Saint Rose Students)
   • CEC (Council for Exceptional Children)
   • English Club
   • MENC (Music Educator’s National Conference)
   • MEISA (Music & Entertainment Industry Student Association)
   • NSSLHA (National Student Speech, Language & Hearing Association)
   • NSA (Natural Science Association)
   • Pre-Law Club
   • Psychology Club
   • S/SWO (Sociology/Social Work Organization)
   • Spanish Club
   • SAL (Student Art League)
   • SEA (Student Education Association

Specific Duties

1. Advise and assist all student groups within respective area of jurisdiction.
2. Help each organization with the development of their annual budget.
3. Provide each organization with time to discuss procedural information and forms necessary for smooth operation of their organization (i.e. how to get supplies, how to request their approved budgets funds, etc…).
4. Meet at least once per semester with each organization’s officers to provoke news. Discuss problems, (to get acquainted more fully, etc…)
5. Provide organizations with a list of names of all Saint Rose Student Association leaders,
6. Plan and organize the Saint Rose Activities Fair.
7. Periodically attend meetings and events sponsored by Academic clubs.
8. Schedule, post, and maintain a minimum of three office hours per week.

Executive Board Duties

1. Assume President’s duties when asked to do so by the President or in case of an emergency.
2. Attend all Executive Board meetings.
3. Assist in preparing agendas of Association meetings.
4. Help the President in preparing the annual “State of the Student Association” report.
5. Meet with the faculty/staff/administration representatives when asked by the President.
6. Attend official functions of the college:
   • Orientation, Commencement, and special dinners
   • Other functions at request of the President (possible i.e. would be interviews with the student newspaper, meetings with alumni, college officials, etc…).

Student Association Duties

1. Attend/participate in Student Association meetings
2. Provide report to the Association. This is to be entered into the minutes of the
   meetings
3. Interpret and uphold the Saint Rose Association constitution by-laws.
4. Assume all rights and privileges of the Association Representatives as guaranteed by the constitution.
5. Act as an ex-officio member of all Association committees.

Job Description

Title: Saint Rose Student Association Vice President for Special Interest Groups

Reports to: President of the Saint Rose Student Association

Eligibility: A member of the Student Association Executive Board must have a cumulative average at or above 2.75.

General Responsibilities

Supervise and account for non-academic or social-groups, including but not limited to:

• Amnesty International
• BGLAD (Bisexual, Gay & Lesbian Allies & Defenders)
• BASIC (Brothers and Sisters in Christ)
• Chanticleers/Folk Group
• CHOICES/Hooray Players (Chemical Health: Owning Individual Choices & Educating Students)
• Circle K
• Commuter Voice
• DSO (International Student Organization)
• ISO (International Student Organization)
• Outdoor Club
• PSJC (Peace and Social Justice Club)
• Republican Club
• Spectrum – BLSU (Black and Latino Student Union)
• Sports Medicine
• WISC (Women’s Issues Student Caucus)

Specific Duties

1. To coordinate special projects for the Executive Board
2. Recommend Association members for appointment to College Wide Committees.
3. Advise and assist all student groups within respective area of jurisdiction.
4. Help each organization with the development of heir annual budget.
5. Provide each organization with time to discuss procedural information and forums necessary for the smooth operation of their organization (i.e. how to get supplies, how to request their approved budget funds, etc.)
6. Meet at least once a semester with each organization’s officers to provide news, discuss problems, develop proposals that will help their organizations (to get acquainted more fully, etc…)
7. Periodically attend meetings and events sponsored by special interest groups.
8. Schedule, post and maintain a minimum of three office hours per week.

Executive Board Duties

1. Assume President’s duties when asked to do so by the President or in case of an emergency.
2. Attend all Executive Board meetings.
3. Assist in preparing agendas of Association meetings.
4. Help the President in preparing the annual “State of the Student Association” report.
5. Meet with the faculty/staff/administration representatives when asked by the President.
6. Attend official functions of the college:
   1. Orientation, Commencement, and special dinners
   2. Other functions at request of the President (possible i.e. would be interviews with the student newspaper, meetings with alumni, college officials, etc…).

Student Association Duties

1. Attend/participate in Student Association meetings
2. Provide report to the Association. This is to be entered into the minutes of the
   meetings
3. Interpret and uphold the Saint Rose Association constitution by-laws.
4. Assume all rights and privileges of the Association Representatives as guaranteed by the constitution.
5. Act as an ex-officio member of all Association committees.

Job Description

Title: Saint Rose Student Association Vice President for Communications

Reports to: President of the Saint Rose Student Association

Eligibility: A member of the Student of the Student Association Executive Board must have a cumulative average at or above 2.75.

General Responsibilities

1. Supervise and account for the student publication, including but not limited to:
   • Yearbook (Reflections)
   • Students Newspaper (Chronicle)
   • Literary Magazine (The Falconer)
   • Art Magazine (never, Never)
2. Supervise and account for any Student Association groups affiliated with the literary and communications fields.

Specific Duties

1. Chair the Editorial Advisory Board (EAD)
2. Attend to all correspondence of the Student Association.
3. Appoint, with the aid of incoming VP for Communications, an Acting Editor of the Student Newspaper, Yearbook, Literary Magazine, and Art magazine.
4. Help write the Student association President’s Annual Report.
5. Supervise and maintain the Student Association Events Calendar.
6. Periodically attend meetings and events for student publication but not limited to Reflections, The Chronicle, the Falconer, and Never, Never.
7. Schedule, post, and maintain a minimum of three office hours per week.

Executive Board Duties

1. Assume President’s duties when asked to do so by the President or in case of an emergency.
2. Attend all Executive Board meetings.
3. Assist in preparing agendas of Association meetings.
4. Help the President in preparing the annual “State of the Student Association” report.
5. Meet with the faculty/staff/administration representatives when asked by the President.
6. Attend official functions of the college:
   • Orientation, Commencement, and special dinners
   • Other functions at request of the President (possible i.e. would be interviews with the student newspaper, meetings with alumni, college officials, etc…).

Student Association Duties

1. Attend/participate in Student Association meetings
2. Provide report to the Association. This is to be entered into the minutes of the
   meetings
3. Interpret and uphold the Saint Rose Association constitution by-laws.
4. Assume all rights and privileges of the Association Representatives as guaranteed by the constitution.
5. Act as an ex-officio member of all Association committee

Job Description

Title: Saint Rose Association Vice President for Social Activities

Reports to: President of the Saint Rose Student Association

Eligibility: A member of the Student Association Executive Board must have a cumulative average at or above 2.75.

General Responsibilities

1. Advise and assist all student groups within respective area of jurisdiction.
2. Help each organization with the development of their annual budget.
3. Provide each organization with time to discuss procedural information and forms necessary for smooth operation of their organization (i.e. how to get supplies, how to request their approved budgets funds, etc…).
4. Meet at least once per semester with each organization’s officers to provoke news. Discuss problems, (to get acquainted more fully, etc…)
5. Provide organizations with a list of names of all Saint Rose Student Association leaders,
6. Plan and organize the Saint Rose Activities Fair.
7. Periodically attend meetings and events sponsored by Academic clubs.
8. Schedule, post, and maintain a minimum of three office hours per week.

Executive Board Duties

1. Assume President’s duties when asked to do so by the President or in case of an emergency.
2. Attend all Executive Board meetings.
3. Assist in preparing agendas of Association meetings.
4. Help the President in preparing the annual “State of the Student Association” report.
5. Meet with the faculty/staff/administration representatives when asked by the President.
6. Attend official functions of the college:
   • Orientation, Commencement, and special dinners
   • Other functions at request of the President (possible i.e. would be interviews with the student newspaper, meetings with alumni, college officials, etc…).

Student Association Duties

1. Attend/participate in Student Association meetings
2. Provide report to the Association. This is to be entered into the minutes of the
   meetings
3. Interpret and uphold the Saint Rose Association constitution by-laws.
4. Assume all rights and privileges of the Association Representatives as guaranteed by the constitution.
5. Act as an ex-officio member of all Association committees.

Job Description

Title: Student Association Representatives

Reports to: Student Association Executive Board

Eligibility: All Association Representatives must have a cumulative average at or above 2.5.

General Responsibilities

1. Represent the Student Association (Student Body) by participating in the
   Student Association and its governance process.
2. Communicate effectively with other members of the Student Association, the Student Association Executive board, and students in general.

Specific Duties

1. Attend and actively participate n Student Association meetings.
2. Present bills and resolutions.
3. React to other reports given or comments raised.
4. Vote (in representing student’s attitudes and ideas) on various issues.
5. Bring other concerned students t Student Association meetings.
6. Be a representative on one College-Wife Committee and report business to the Student Association via oral and written reports.
7. Give committee reports.
8. Attend and actively participate at committee meetings.
9. Collect and file College Committee meetings minutes.
10. Return to College Committee with Student Association and other student reactions. Present this to the other committee members.
11. Assure that the Student Association is presented with the facts.
12. Participate in Student Association activities; anything that will indicate or demonstrate your concern and support for activities sponsored by other students or student groups, especially Orientation and Commencement.
13. Inform students on how to go through student government to achieve results on various student issues.
14. Keep informed and up-to-date on student government in particular and in college as a whole.
15. Be available to work for one hour per week in the Student Association office to help students and to process questions, request and phone calls.

Job Description

Title: Advisor

The Director of Student Life acts as the advisor t the Student Association of The College of Saint Rose. In general, it is the role of the advisor t support, guide, and assist the Student Association in all it endeavors. In addition, the advisor acts as an information resource and also as a liaison between the students and the administration.

Duties

1. Attend Association and Executive Board meetings. Attend various
   committee meetings as needed.
2. Provide leadership training for both the Executive board and Association
   representatives.
3. Inform SA of pertinent college facts, policies, procedures, events, etc. as
   needed.
4. Provide support and guidance to the Vice President for Finance concerning the
   financial management of the Student Association.
5. Meet regularly with the SA President to discuss SA matters and concerns.
6. Attend SA sponsored events when possible.
7. Be accessible for consultation and direction.
8. Act as a resource for any and all information which may be needed.
   Provide guidance, support, encouragement, feedback, and educational
   opportunities t both the Executive Board and the Student Association
   representatives.
9. Be and advocate for the students and Student Association while a the same
   time assuring that the College’s policies and procedures are upheld.

Job Description

Title: Student Association Secretary

Supervisor: Financial Aid Department / SA President

Duties

1. Maintain a healthy relationship with the Student Association Executive
   Board members and representatives and assist them in any way possible.
2. Take and prepare the minutes of all SA meetings.
3. Sort and distribute mail.
4. Maintain the SA “Library.”
5. Publicize events by making posters and displays for glass case.
6. Make phone calls and phone mail messages as necessary.
7. Charge materials at the Campus Store to SA’s account when asked to do so.
8. Sign for paper at the Print Shop when asked to do so.
9. Make copies and do other office work assigned by Executive Board members.
10. Perform other duties as assigned.

By-Laws #B

Student Association Representatives Office Hours

Should a Representative not be available for office hours for three consecutive weeks, or should a Representative not put in a sufficient number hours over any week period, the that Association Representative will be recommended to the Ethics Committee for disciplinary action, to be determined by the Ethics Committee of The Student Association of The College of Saint Rose.

By-Law #4 Ethics Committee

Whereas, Article III, Section 8, of the Student Association constitution requires the formation of an Ethics Committee,

Whereas, said committee is charged with hearing allegations of misconduct by both Assembly members and SA sponsored groups.

Whereas, there exists the need for greater clarification of the role of said Ethics Committee in dealing with SA sponsored groups.

Whereas, in Article III, Section 9 of the constitution, the Ethics Committee is empowered with the removal of Assembly members for reasons of non or malfeasance,

Be it herby adopted that the Ethics Committee of the Student Association, by virtue of this By-Law, be empowered with the following courses of action in dealing with non or malfeasance of SA sponsored groups: suspension of funds (recommendation to the SA Vice President for Financial Affairs, suspension of charter, or charter revocation.

By-Law #5 Attendance

It is the inherent power of the Student Body to elect student representatives who are then charged with both the responsibility and powers and the Student Association.

The Student Assembly meets on a weekly basis and depends on the attendance of the student representatives to enact legislation.

The Executive Board shall determine the validity of an Assembly Representative’s excuse for absence from an Assembly meeting. Any Representative in excess of TWO unexcused meetings during a semester will be asked to resign from the Student Assembly. IF the Assembly member refuses to resign, a BILL OF PETITION shall be made before the Ethics Committee to remove said Assembly member.

Therefore, be it enacted by The College of Saint Rose Student Association, the TWO unexcused absences may result in the before mentioned action.

Moreover, the following will be the procedure for being excused from an Assembly meeting:

1. Any Assembly member wishing to be excused must, prior to the meeting,
   provide written notice to the executive board.
2. The chair of the Student Assembly will read the names of all such persons during the attendance period of the weekly meeting.
   

By-Law #6

The College of Saint Rose Student Assembly Operating Policies

Speaking Order- On order to address a given motion, one must first be recognized
and recorded on an official list. Speakers will then be recognized
by the Chair in sequential order from the official list.

Voting on Bills- A Bill will be voted upon one week after it is introduced and
discussion before the Student Assembly.

By-Law #7

Whereas, Article III, Section 13, of the Constitution of the Student Association of The College of Saint Rose deals with committees,

Whereas, Paragraph A of said section deals with standing committees,

Whereas, the standing committees of the Student Association were previously undefined,

Be it hereby adopted that the following definition be instituted for the standing committees of the Student Association,

“Standing committees are any and all committees of the Student Association which: conform to the constitution of the Student Association, adhere to the approved guidelines of the College, are required every year for the functioning of the Student Association, and have passed an enabling vote granting them recognition, establishing their objectives, and defending their objectives, and defending their annual importance.”

By-Law #8

It is the right and duty of Student Assembly Representatives to serve as official representatives of the entire Saint Rose student population on standing Saint Rose College Wide Committees; and

As a Saint Rose College Wide Committee, such as the Graduate Academic Committee, may require, by the committees by-laws, that student representatives be composed solely of qualified graduate students;

When a Saint Rose College Wide Committee requests additional representation by graduate students; and

As the composition of the Saint Rose Student Assembly during a given year may not consist of such qualified graduate student membership,

Be it enacted, by the Student Assembly, that the President of the Saint Rose Association, in conjunction with the Saint Rose Office of Graduate and Continued Studies, may appoint such members of the Student Association who fulfill requirement for said committees. These committee appointees are to fulfill the roles and duties of Student Assembly Representatives with regard to said committees. As such, they are to report to the Saint Rose Student Assembly and Student Association President via the Student Association Executive Coordinator.

By-Law #9 Student Association Grant

PURPOSE: To formally establish a standing committee with the responsibility of funds in the form of individualized grants to groups and individuals not recognized by the Student Assembly for he Purpose of enriching the academic and social atmosphere of the College of Saint Rose.

Whereas, there is a clear and present need for such a committee, and,

Whereas, such a committee has existed in an unrecognized state3 for the last year,

Be it thereby resolved that the Student Association Grant Committee be established as a standing committee and formally recognized by the Constitution of the Student Association.

Furthermore, that is shall be comprised of the Executive Board of the Student Association and three appointed student representatives, and that they shall meet as needed and the meetings shall be called by the chairperson, the Vice President for Finance, and that the funds shall be provide for in the Student Association established expenses budget and the remainder of the first semester shall be carried over to the second semester.

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